ExactPayroll
ExactPayroll

Human Resource

Online Library

The HR Support Center provides access to policy verbiage, job descriptions, HR forms, checklists, guides and form letters. Additionally you can research laws and issues on both a federal and state level to help insure you stay in compliance.

Advice Hotline

Submit questions to our team of HR Pros and receive a response within one business day. All questions and responses are kept confidential.

Document Customization

Need a form, letter or job description? Submit your request and specifications to our HR Pros and they will design one for you.

Handbook Development

It is essential that every organization have a current and comprehensive employee handbook in place. Make an appointment with one of our HR Pros to implement a new handbook, review an existing handbook, or discuss implementation programs.

Benefits Tracking

Attracting and maintaining a valued workforce revolved around benefits. Many employers are unable to effectively manage their benefit expenses without investing significant resources into staff and systems. Our enhance benefits tracking module enables you to track an unlimited number of employer and employee paid benefits. Some of our unique features include:

  • Track employer paid amounts
  • Unlimited sub plans allowed – track benefits by almost any variable
  • Mass employee deduction changes help speed year end renewals
  • “Set it and forget” it allow you to set up future date benefits and deductions
  • Auto enrollments allow you to specify which employees gets enrolled and when
  • Benefits Statement Invoice Mirroring (BSIM) is a payroll system report that mirrors your benefits bill. This allows you to quickly audit your providers’ billing statement and adjust overcharges / missed deductions
  • Percentage base and amount based calculations

Attendance Tracking

Attendance tracking allows you to define your own attendance codes/descriptions and track dates missed. Our payroll and time keeping systems allows you to track information regarding the absence including actual dates missed, whether the absence was excused or unexcused, warnings issued and free form notes. All fields are available for reporting purposes. Managers can be given access to view only attendance information as required.

Asset Tracking

Property and other assets may be populated at a company level and tracked by employee. Tracking includes dates issued, returned, serial number, lost date and renewal dates. This is very helpful for construction and service businesses in which employees are using company assets off site. Access to this function can be given to office clerks with limited access to other critical payroll data.

Applicant Tracking

Companies that frequently hire employees will find the Applicant Tracking module extremely helpful. You are able to assign an applicant number and track all critical demographic information including documents received, referral source, applicant preferences, last action, next action, automobile and insurance information, immigration status, notes, unlimited interview data and documents.

Once you decide to hire an applicant, all data is tagged for hire eliminating the need for double entry. Access to this function can be given to office clerks with limited access to other critical payroll data.

Document Tracking

Track any windows based document related to your employees or applicants through our document windows. Each document will be given a unique name and stored on your network. Access to this function can be given to office clerks with limited access to other critical payroll data.

EEO Reporting

The Equal Employment Opportunity (EEO) act ensures that businesses comply with the laws, regulations, and policies that prohibit discrimination in the federal workplace based on race, color, national origin, religion, gender, age, disability, or reprisal. Penalties for violating Equal Employment Opportunity Commission (EEOC) regulations are severe.

The EEO-1 report endorses employee self-identification of race and ethnicity, rather than asking employers to rely on visual identification. The EEO-1 report must be filed annually by employers with 100 or more workers, or employers with federal government contracts of $50,000 or more and 50 or more employees. The report gives the government workforce profiles by ethnicity, gender, and race split into job categories.

The job categories divide officials and managers into two levels: executive/senior-level, and first/mid-level.

The race and ethnic categories include:

  • two or more races, not Hispanic or Latino
  • Asians, not Hispanic or Latino
  • Native Hawaiian or other Pacific Islander, not Hispanic or Latino

Employers should let employees know that this request for identification is voluntary, and the information collected, whether by paper or in electronic format, must be kept confidential.

Available reports include (but are not limited to)

  • EEO Standard
  • EEO-1
  • EEO-1 Section D Employment Data
  • EEO-4 Headcount Report

Performance Ratings

Employers are able to keep an unlimited history of customized performance rating descriptions and scales. Each rating may include a Reason Codes, Supervisor, Compensation Change (including effective date of change), overall rating, review date and notes.

Pay Grades

Employers using pay grade systems will have unlimited ability to add and assign pay grades to employees. Multiple pay grades may be associated to employees based on various rates/departments to which they are assigned.

Injury Occurrences

Keeping detailed records on all work related injury occurrences can help limit liability and workers compensation claims. Our system allow you to track unlimited history including WC case number. Each occurrence can track up to 22 critical data items including anatomic code, injury code and notes related to cause, restrictions and special notes.

Disability Tracking

Each employee may be assigned unlimited disabilities which may be chosen from the pre populated Anatomic Codes.

Emergency Contact

Each employee may be assigned unlimited emergency contacts. Data may include a priority order, two (2) phone numbers, pager, fax email and special notes.

Immigration Status

Each employee may be assigned a VISA number, type and expiration date. This can be critical in maintaining hiring compliance in light of tightening rules form the Department of Homeland Security. Our monthly reports showing upcoming expirations can be very helpful in reminding you to update your records and catch situations where employees are unable to obtain renewals.

Driver’s License Tracking

Companies with employees driving vehicles can track driver’s license data including expiration data. Our monthly reports showing upcoming expirations can be very helpful in reminding you to update your records and catch situations where employees are unable to obtain renewals.

Insurance Tracking

Companies with employees driving vehicles can track insurance carrier’s policy numbers and expiration data. Our monthly reports showing upcoming expirations can be very helpful in reminding you to update your records and catch situations where employees are unable to obtain renewals.

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